Not "inspired by". The five process groups are the structure of the product.
Guided mode walks you through a real project step by step, and tells you why the standard asks for each one.
Answer, grade yourself, earn the card. Miss one and it comes back tomorrow; nail it and it climbs a level.
Not a to-do app with add-ons. Every module below ships today, links to the same WBS, and follows the same governed approval and audit trail — so nothing lives in a disconnected spreadsheet.
Requirements with a traceability matrix, a hierarchical WBS (import from Markdown/CSV, dictionary, control accounts), a scope statement, and formal deliverable acceptance.
Tasks, dependencies, critical path, and a Gantt timeline — plus three-point/PERT estimation and resource leveling. Kanban and sprints for adaptive and hybrid work.
SPI, CPI, Earned Schedule, variance, a schedule forecast, Monte Carlo P50/P80 dates, and schedule compression — the analytics most PM tools simply don't have.
A full register — threats and opportunities, P×I scoring, EMV, contingency reserve, response and fallback plans, triggers and monitoring. Assumptions promote to risks.
Cost per WBS node, a cost baseline, planned vs actual, multi-currency with a frozen FX snapshot, fiscal breakdowns, and cost-benefit analysis (NPV / ROI / payback).
Power-interest and salience mapping, engagement tracking, a communications plan and schedule, RACI, and a resource plan with per-member capacity.
An org-unit structure, a staff directory, effort allocation across projects and operations, capacity truth that every schedule reads, and what-if scenarios.
A governed charter and every management plan as living documents — versions, approvals, PDF/Word export, full-text search, decision-tree diagrams, checklists and internal links. Plus an organisation library shared across projects.
A governance plan, integrated change control, phase gates, capability-based roles, an append-only audit trail, and cross-module reports (with CSV / Excel export).
VanillaPM doesn't just store your project — it walks you through it. Each PMBOK stage shows what to produce next, and a Guideline on every screen teaches the practice as you go.
Start from the business case, draft the charter (section by section, with optional AI assistance), and get it approved. The project is authorised the way the standard intends.
Build the WBS, scope, schedule, budget, risks, stakeholders and quality — as governed management plans, not scattered notes. Estimates and reserves are computed, not guessed.
Track progress against the baseline with Earned Value, manage change through a real change-control workflow, accept deliverables, then close out with lessons captured for next time.
PMBOK 8th edition is the global standard for how projects are run. Most tools cover a corner of it and call it done. VanillaPM is built around all five process groups and seven performance domains — and tells you, honestly, where it's strong and where it's still growing.
CHARTER · WBS · STAKEHOLDERS → SCHEDULE · RISK · BUDGET · QUALITY → EXECUTE · CHANGE CONTROL → EARNED VALUE · REPORTS → ACCEPT · CLOSE · LESSONS
Bring your own Anthropic key (free to us) or use metered credits. Nothing is sent to any model until your organisation opts in and adds a key — and it drafts from your project's data, never invented facts.
Generate a charter or management-plan section grounded in your inputs — as a table, a checklist, or prose — then review it through the normal approval lifecycle. You stay in control; the AI does the first pass.
A conversational assistant that can read your tasks, risks, stakeholders and documents — with your permissions, never elevated — and proposes changes for you to approve item by item.
Construction, marketing, IT, agencies, donor-funded programmes — every discipline shares the same need: structure, visibility, and accountability.
Phase gates, subcontractor risk, cost against the WBS, and deliverable acceptance at each milestone — the paper trail an audit expects, without the paper.
Kanban and sprints for creative flow, Gantt for launch timelines, budget for media spend, and per-client role-based access. Multiple projects per organisation.
Sprints, velocity and burndown when you're adaptive; WBS, baseline and Earned Value when the engagement is predictive. Switch emphasis per project.
An org-unit structure with scoped access, a workforce backbone, governed documents, and a shared organisation knowledge library — the governance funders and audits look for.
